Whether you are opening a safeguarding account, onboarding with a sponsor bank or adding a payout partner, due diligence will test your business in depth. Fintechs that prepare a current evidence library pass faster and make a stronger impression.
Corporate and licensing documents
- Certificate of incorporation and constitutional documents
- Licence, registration or agency evidence
- Ownership structure chart and UBO details
- Director and senior manager profiles
Compliance framework
- AML/CFT policy and procedures
- Business-wide risk assessment
- Sanctions screening approach and lists used
- Transaction monitoring scenarios and alert handling process
- SAR process and statistics
- Training programme and records
Evidence that controls work
- Recent independent audit or review reports and remediation status
- Compliance MI samples
- Example onboarding and investigation files where appropriate
Operations and technology
- Flow of funds diagrams
- Safeguarding and reconciliation process
- Information security policies and penetration test summary
- Business continuity and disaster recovery plans
- Key vendors and outsourcing arrangements
Keep it consistent
The most common problem is inconsistency between questionnaire answers and documents. Review everything together before submitting, and update the library whenever policies or processes change.
Hilix provides banking and partner due diligence support and builds evidence libraries that are ready to share.